Using a Cleaning Service Software: 4 Benefits You Must Know

Fri, May 13, 2022

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It shall be cliché if we say that technology is taking over the world. Well, that is true!

Using a Cleaning Service Software: 4 Benefits You Must Know

However, it’s been a while since we got swooned over by technology. Now that we are used to it, businesses and individuals are cashing in on its advancements.

One of the best examples of advanced technology is the online cleaning scheduling software. If you own a cleaning company and are not using cleaning services software, you have been missing out on many things. Let us look at these benefits:

1. Saves Time with Automated Tasks

With online cleaning scheduling software, the managers of a cleaning company can save a great deal of their time. The reason is that the system allows automation of many tasks like scheduling, invoicing, payment reminders, attendance records, etc.

The managers can create a daily schedule for the cleaners, which they can reuse any time they want. So, they do not have to create a new work schedule every day, which saves their time.

The system also records the work done for a client, hours spent on the task, and the number of cleaners deployed. All this information helps with invoice creation. Once you select a suitable template for the invoice, the system adds the stored data to it. Thus, making invoice creation automated too.

You can also set payment reminders, which helps you send the invoice to the clients in time. Besides, the system records the attendance data of all cleaners daily, which helps with payroll creation.

All these examples of automation allowed by online cleaning scheduling software help the managers save time, which they can utilize for other crucial tasks.

2. Better Task Assignment

When you assign tasks to the cleaners, there are fair chances of confusion. The managers may brief the cleaners about their work at the office. However, once the cleaners reach the site or clients’ premises, they might get confused about the task at hand.

The reasons are - the communication gap and different areas of operation. If the managers and cleaners cannot be at the same place, they can still reduce the chances of confusion by using online cleaning scheduling software. The software helps the managers create checklists and to-do lists.

By using checklists, the cleaners can check the tasks they have completed. Once they do that, the system updates them, and the managers can check the task’s progress in real-time.

The to-do lists help the managers explain the tasks thoroughly. Along with writing the list of tasks, the managers can also attach pictures or videos of the work assigned. It avoids confusion and ensures the managers, cleaners, and clients are all on the same page.

3. Streamlines Business

How does a cleaning system help managers streamline the business? There are many things that the system does to make sure everything is on the right track.

It generates automated reports, stores data regularly, calculates profits, creates invoices or bills, records employee performance, sends messages automatically, etc.

All these tasks help the managers with their duties and responsibilities. So, the system helps streamline the business in a more advanced way.

4. Better Client Coordination

The days are long gone when the managers needed to make regular phone calls or send emails stating the daily progress of the cleaning tasks. As soon as your team completes the job, you can notify the clients via the online cleaning scheduling software. You can also share before and after pictures to show the progress.

Once your clients receive the notification, they can check the work done and rate the performance of your cleaners instantly. If they have any feedback or instructions for the future, you can note that down.

Also, if the cleaning staff faces any problem at the job, you can reach out to the client in real-time, share the issue with them, and ask for solutions. It saves the time of the entire cleaning team.

So, these were the four benefits of using online cleaning scheduling software. If you haven’t started using one, contact Novagems. We have the best cleaning scheduling system for your company. Besides providing the best features in our software, we also give a free consultation. Our team will also help you get along with the system through an elaborate demo. If you’re intrigued, book your demo today!

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