Fri, Jul 29, 2022
Read in 4 minutes
Being a security guard means you are responsible for many tasks and duties. But writing an incident report is something that stands out on your to-do.
You should know that most security guards are not very fond of writing these reports. Yet building your career as a successful security guard means sooner or later, you will have to write an incident report.
The quality of your incident report is far more crucial than you might imagine it to be. The report’s quality will spell the difference between you and other security guards in your organization. Thus, continue writing to learn more about writing an effective incident report as a security guard.
An incident report is nothing but a written description of the incident. So it is obvious you need to mention every slight detail about the incident. But some of the most crucial pieces of information you need in the report include:
Once you have all the information, it is time to start writing your incident report. So here are a couple of tips to help you write a better incident report.
Many security guards can get carried away when writing an incident report. But this should never be the case, as an incident report must be professional and conversational. Therefore, striking the right balance between both types of tone is imperative. In addition, you need to understand that different people will read the report, so they must be able to comprehend the information you are furnishing.
The primary goal of writing an incident report is to describe your visuals and state relevant facts. As a result, it becomes crucial for you first to observe the incident location, ask around, and get your facts straight. You must first understand everything you see and experience and create a report based on that. Do not get into the nuances of investigating the matter because that is the job of the concerned authorities.
The other way to enhance the effectiveness of your incident report is by adding audio and visuals related to the incident. Even a single picture will speak more than you can describe through your words. You can even use a camera to record the scene of an incident, as it will help in the investigative efforts later.
The final thing you need to remember is to make sure is proofreading the report before submitting it. No matter how well-versed you might be, there can always be unnoticed typos or forgotten words. These little things can have a severe impact on the overall efficacy of the incident report. Thus, it is better to take a few minutes and proofread before submitting.
Incident reports hold great importance in the world of security services. Thus, it is always better if you make an effort to write an appropriate incident report and keep your employers impressed. Fortunately, you need not do much, but remembering the information above will be enough.
If you want to prepare reports for your security company hassle-free, we recommend you use a security guard management system like Novagems. Learn more about it by talking to us!